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5 Reasons to Optimize Your Business Meeting Space with Workplace Analytics

Collecting data about the way your business meeting spaces are used is essential for making sure they remain cost-efficient. The information gathered via workplace analytics empowers your organization to make strategic decisions about how you continue to invest in these spaces for optimal productivity and long-term business success.

ET Group offers workplace insights that answer important questions about your technology ecosystem—including detailed Meeting Insights to provide clarity on the collaboration that occurs in your business spaces and User Insights to provide important context about user experience. Below, we list five reasons that this information can help you by optimizing the design, technology, and features at the core of your business spaces.

Reason 1: Better Use of Space

Data gathered from the everyday use of your meeting spaces can tell you how to use them more efficiently. For example:

• Low room utilization rates can signal the need to redesign your space or upgrade your technology so that your team members have the tools they need to meet productively.
• The number of people accessing a space at any given time can be an important indicator of how the space is being used.
• Certain usage trends can point towards the kind of spaces that will be most useful for your organization in the future—for example, more one-on-one meetings or single occupancy for rooms may denote the need for a focus space where individuals can work alone or in pairs.

Learn More: Designing Conference Rooms that Work for Today’s Offices

Reason 2: Increased Cost Efficiency

The more you learn about the features your employees are using in meeting spaces, the easier it is to improve what may not be working and capitalize on what is. Here’s how that might look:

• Our Meeting Insights can show you the features team members are using and the ones that are being underutilized or ignored.
• This can identify areas where staff may need training to gain confidence on important tools—or it could represent areas for potential cost savings by eliminating tools that aren’t serving employee goals.
• Meeting Insights like room capacity and availability can also help you improve your scheduling by ensuring they can access your business spaces when they need them. This has a measurable impact on your bottom line by eliminating wasted time due to double-booking.

Reason 3: Improved Employee Productivity & Satisfaction

Learning about the way your team members use business meeting spaces via our User Insights can also show you the most effective ways to support them at work—giving their productivity and satisfaction a measurable boost. Here are some of the things we can help you track:

• Seeing when team members take breaks can help you create schedules with team members that give them maximum access to meeting spaces during their most productive times. Learn more about how to make hot-desking work for your hybrid space.
• Viewing the amount of time individual team members spend in meetings can help you identify when they’ve been overbooked and empower them to create more sustainable work schedules.
• Focus time can show you when specific team members might need access to focus spaces for private work as opposed to huddle spaces or conference rooms.
• User adoption can help you understand where training gaps exist for individual team members and provide specific support for their needs, reducing frustration and lowering the likelihood of burnout.

Reason 4: Data-Driven Incident Response

In the event that your meeting spaces experience problems, it’s important to understand what went wrong so that you can take steps to solve it and avoid it in the future. ET Group’s Remote Monitoring tracks this data and uses it to proactively address issues in your technology ecosystem.

• Real-time detection allows us to resolve issues in progress before they have a chance to significantly disrupt workflows in your space.
• Our diagnoses can reveal the root causes of issues and enable efficient solutions instead of shot-in-the-dark fixes that may or may not be comprehensive.
• As a result, you experience less downtime—maximizing the value you get from your meeting spaces and the satisfaction of your team.

Learn More: What Remote IT Support Looks Like in Hybrid Meeting Rooms

Reason 5: Future-Proofing Your Workplace

Finally, it’s critical to have the data you need to make strategic decisions about how to keep growing and improving your business meeting spaces to keep them current over time. We can help by:

• Providing custom Remote Support Solutions that help you grow based on your business priorities and usage patterns.
• Collecting platform data that informs your technology buying strategy by showing you where to scale up for maximum ROI.
• Reducing potential turnover by identifying ways to make spaces more human-centric and create a happy environment where people will want to keep working.

Aligning Your Business Meeting Spaces with the Needs of Modern Work

When you use data to optimize your spaces for better hybrid meetings, you create an environment where spaces are more welcoming, resources are allocated more efficiently, and employees love coming to work. You also make it easier to deal with potential technical challenges and plan for future growth.

Book a discovery call with us and see how you can use Workplace Insights to support your organization, or browse the FAQ below for more details. Together, we can give you the data you need to keep your team members and the spaces they use one step ahead of the curve.

Frequently Asked Questions about ET Group’s Workplace Insights

What Meeting Insights can ET Group provide?

Our Meeting Insights cover all of the following:

• Average meeting length
• Room availability
• Room capacity
• Features accessed
• Scheduling cadence
• Incident frequency
• Diagnosis and prevention
• Attendance trends and statistics
• Opportunities for improvement

What User Insights can ET Group provide?

Our User Insights include:

• Time spent in meetings
• Breaks
• Focus time
• User adoption
• Tool and platform accessibility
• Resource allocation
• User licensing requirements
• Potential usability improvements
• Growth opportunities

What types of business meeting spaces does my organization need?

Organizations should maintain a variety of business meeting spaces, depending on the specific needs of their team members. These could include:

• Conference rooms
• Huddle spaces
• Focus spaces
• Dedicated social spaces

Booking a consultation with us is the first step towards finding out exactly what kind of spaces will serve your business best. We can consider your specific business goals and make appropriate recommendations.

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