Helping you attract and on-board new team members while working remotely.
By T. Smitten
It is safe to say we’ve all just had a year of unprecedented change. The who, what, why and where we work has changed for so many of us across the globe. The changes we’ve seen, moving away from the traditional workplace also translate to changes in the hiring and onboarding processes
The nature of workplace roles, expectations and responsibilities has changed for both employers and their team members. Employers and staff are finding an increased need for agility, understanding, flexibility and adaptability from each other. The location of the office has moved into virtual home-based spaces or hybrid work environments.
Companies today may also select candidates who are more tech savvy and self-starters over another candidate that they may have traditionally chosen for a role. This is simply based on the fact the individual will be working in a hybrid virtual work environment.
Every business, organization, recruiter, and job seeker has had to find new and creative new ways of connecting “in-person”. ET Group’s HR Generalist Mark Bystrek is all too familiar with this new world. Luckily, he and the ET Group team have had nearly a decade of practice interviewing, hiring, onboarding, and fostering the growth of new team members remotely. Mark recommends that every Human Resources professional should be aware of the creative tools and technology solutions available to them for recruitment, interviewing, assessment, and on-boarding
Finding the right talent
When searching for the right team member ET Group has relied on the instinct of the company CEO and talent attractor Dirk Propfe. “Dirk has done a great job going with different sources, like using head-hunters, referrals from people like from employees and using like minded organizations that can attract talent,” says Mark. But when it comes to finding talent, somethings have stayed the same. Using a talent recruitment agency, a head-hunter, or posting a job on your company or a job posting website still works today. Even colleague referrals can still get talent connected to the right role.
Linkedin is a powerful tool to find and attract individuals to join your team. Promoting your virtual culture on this platform is a great strategy to attract top talent that want a company that thrives in a flexible environment.
Interviewing remote candidates
Hiring can seem tricky when meeting in-person is not an option. Like many organizations, ET Group uses video conference platforms to hold “in-person” interviews. The interviews are conducted with various team members across the organization. Online interviews make scheduling easier for both the hiring committee and the potential candidate. ET Group also offers candidates the opportunity to partake in online personality assessments to help identify their strengths and, compatibility for the role. The candidates are invited to share their personality assessments and skills tests with the hiring team. Offering online self assessment tools allows both the individual and the organization to gain further insight into an individual’s spirit and suitability for a role. Both you and the candidate will learn more about each other.
How to onboard new talent
ET Group not only has a method for hiring remotely but the team has found creative ways to foster new talent outside of the traditional training methods. Once hired, Mark has a four-step approach to onboarding and fostering the growth of a new hire. Mark says:
1. Invite them into the “office”
Traditionally new hires would be invited to the office to pick up equipment, take a tour of the office and meet a few team members in person. In the ET Group virtual office, new team members are mailed their equipment, they are provided a virtual tour of the physical office space and are introduced to the company via a WebEx channel post. The post allows for team members company wide to welcome and engage the new hire in discussion.
2. Provide them with a Onboarding Buddy
Mark will provide new hires with an onboarding buddy for the first three months of work. The onboarding buddy is assigned to help provide context, set expectations, and give a deeper understanding of the role. The onboarding buddy can also help foster working relationships between colleagues, helping to integrate new talent into the organization.
3. Prioritize video meetings
Mark will arrange a series of brief one-to-one video conference intro sessions so new hires can become acquainted with the larger team. Mark creates a schedule of videoconference meetings for the new team member to meet with various roles within the company. This also helps to build relationships between team members and reinforces the understanding of business operations.
4. Provide a digital handbook
We provide an online resource that team members can easily reference our processes, practices, and approaches. For a self-managed company like ET Group, this portal is critical to help employees understand the different ways in which we work. Continuous referencing guides employees throughout their on-boarding journey. Employees looking to practice or brush up on our decentralized decision making process can use this quick reference guide to help.
The right technology makes a difference
Technology and more specifically HR Tech (Human Resources Technology) is a growing industry of software and equipment that will help automate some human resources functions. Some of the useful tools include employee payroll programs, workforce analytics and performance management software. But even without the latest trends in HR Tech, Technology has provided us with ability to connect and collaborate in various ways, via phone, messenger, video conference, screen sharing and recordings. Virtual hiring and onboarding can be made easy with the right technology tools and a clear outlined approach.
ET Group can equip your company with the technology tools and experience needed to support the attraction and on-boarding of virtual employees. Reach out to us today and we will set-up a complimentary conversation to get you started!